⚠️ This message is intended for Highlands homeowners. If you are a renter or do not own a home in the Highlands, please disregard.

Board Nominations – Annual Meeting Election Reminder

This is a reminder to the community that Board nominations are due no later than 8:00 PM on January 25.

These nominations are for the Annual Meeting election, which per the Association’s governing documents will occur on Thursday, March 26, 2026 at 8:00 PM.

All nominations must be submitted in accordance with Section 12.1 of the Association Bylaws. The Association will be strictly following the exact rules, requirements, and procedures set forth in Section 12.1, without modification or exception. Consistent with the 2025 Annual Meeting election, nominations are not planned to be taken from the floor at the 2026 Annual Meeting. There are 5 board seats up for election at the 2026 Annual Meeting.

Owners considering nomination are encouraged to carefully review Section 12.1 to ensure eligibility, proper submission, and compliance with all stated requirements prior to the deadline.

All HOA governing documents are available to owners through the Association’s online portal:​
​Log into https://portal.hoaemt.com
​Go to Documents on the menu --> Governing Documents

This reminder is provided as a courtesy only. The nomination process, requirements, and deadlines are governed by the Association’s governing documents, and all Owners are responsible for complying with those documents regardless of whether this reminder is received.

Nominations received after 8:00 PM on January 25, or that do not meet the requirements of Section 12.1, cannot be accepted.

Thank you for your attention and for your continued involvement in the community.

Nomination Submission Methods

Nominations may be submitted by any of the following methods:

Email submission:​
Email nominations to:
​election@thehighlandsws.com​
and cc:​
​office@thehighlandsws.com

In-person drop-off (by appointment only):​
Owners wishing to submit nominations in person must call to schedule a drop-off date and time.

Call Management: 352-366-0234​
Office hours: Monday–Thursday 9:00 AM–5:00 PM / Friday 9:00 AM–12:00 PM​
Extension 161 for general questions

Drop-off location:
Extreme Management Team – Winter Springs Office
1073 Willa Springs Drive, Suite 2001
Winter Springs, FL 32708

Mail submission:​
HIGHLANDS HOMEOWNERS’ ASSOCIATION, INC.
C/O Extreme Management Team
2113 Ruby Red Blvd, Suite B
Clermont, FL 34714

Owners choosing to submit nominations by mail may wish to use a delivery method that provides tracking and delivery confirmation, such as certified mail with return receipt, for their own records.

Nominations are considered received based on the timestamp of receipt by the Association or its managing agent.
Owners submitting nominations by mail are encouraged to allow sufficient delivery time to ensure receipt by the deadline.

Governing Document Amendments – Owner Consent

The Association continues to seek Owner consent for the proposed amendments to the governing documents. Owners who have not yet submitted a consent are encouraged to review the proposed amendments and consider submitting their consent. Your participation protects the Highlands and helps our community remain strong, stable, and homeowner-led.

🖊️ How to Sign

If you have already submitted your consent—either electronically or on paper—no further action is needed.

Signing electronically is quick and easy, and it saves both you and the HOA time and money.

Click the button below to sign the consent form:

• You may consent to one, several, or all six amendments.
• Just initial the amendments you agree to.
• Any amendment left blank will be treated as not consented to.
• If you’ve already submitted a consent and wish to make a change, simply submit a new one — your most recent submission is the one that will be used.

Please consider checking on neighbors who may not be seeing these newsletters or who may not be as familiar with electronic forms. Offering a little help can be very supportive during this process.

📄 Helpful Resources

If you’d like to review the materials before signing, here are the links:

• Interactive Q&A Chat (Instant Answers Anytime):​
This chat is available 24/7 and can walk you through any questions you have about the amendments and explain how they work. It’s extremely knowledgeable and designed to give clear, accurate explanations based on the amendment materials.

• Full text of all proposed amendments (Owner Portal Documents):
​Log into https://portal.hoaemt.com
​Go to Documents on the menu --> Governing Documents --> Proposed Document Changes -->
Document titled "Highlands HOA Amendment Revisions May 2025; v3.pdf"

• Existing governing documents (Owner Portal Documents):
​Log into https://portal.hoaemt.com
​Go to Documents on the menu --> Governing Documents

• Summary of the financial crisis and explanation of each amendment:

• Video presentations (Owner Portal Dashboard):
​Log into https://portal.hoaemt.com
​Scroll down on the dashboard for the video presentations titled "State of the HOA" and "Proposed Amendment Changes"

​Sign Now! or Questions?​

🆘 Need Help?

1️⃣ Signing issues or requesting a physical copy​
If you have any trouble signing electronically, or if you prefer a printed or mailed copy, please email:
consent@thehighlandsws.com

2️⃣ Questions about the amendments​
The easiest and fastest way to get your questions answered is through the interactive Q&A chat—it gives immediate, accurate responses anytime you need them.
If you still have questions afterward, the Board is always available at:
directors@thehighlandsws.com

Thank you for your support and engagement.

Warm regards,
​Highlands Board of Directors

​Sign Now! or Questions?​

How To Reach The HOA

​Secure Owners Portal​

​​Pre-register for a Meeting​
​​
​Email Board of Directors: directors@thehighlandsws.com

Email Management: office@thehighlandsws.com

Call Management: 352-366-0234
Mon-Thur 9a-5p / Fri 9a-12p
Ext 161 for general questions
Ext 110 for account and log in questions
Ext 137 for Spanish

In-person (by appointment only):​
​Owners wishing to meet with Management in person should call to schedule an appointment.

Extreme Management Team – Winter Springs Office
1073 Willa Springs Drive, Suite 2001
Winter Springs, FL 32708

Mailing address:​
HIGHLANDS HOMEOWNERS’ ASSOCIATION, INC.
C/O Extreme Management Team
2113 Ruby Red Blvd, Suite B
Clermont, FL 34714