📢 Board Meeting – Thursday, February 12 at 7:00 PM

Check-in begins at 6:30 PM​
​Location:​
Seminole County Sheriff’s Office - Main Office
​100 Eslinger Way, Sanford, FL 32773​

📝 Help Us Prepare – Please Pre-Register

If you plan to attend the meeting, please pre-register so we can plan seating and provide printed materials:

​Pre-Register​

Pre-registration is optional but strongly encouraged to help us accommodate everyone and to speed up check-in.

💬 Owner Input Rules

Owner input at the meeting will be limited to agenda items only.

• Input form must be submitted prior to the input period.
• 3 minutes per person at the beginning of the meeting.
• 1 additional minute at the end for those who already spoke.
• 3 minutes at the end for those who did not speak earlier.

All rules will be strictly enforced to maintain order and fairness.

🪪 Attendance & Verification Requirements

Attendance is limited to verified Association members. Please bring:

• A valid government-issued photo ID, and if applicable:
  • Trust: documentation showing you are a trustee or beneficiary
  • Company: documentation showing you are an officer or authorized agent
  • Power of Attorney: a copy of the signed POA

Individuals who cannot be verified or who lack documentation will not be permitted to attend.
If you have questions about verification, please email directors@thehighlandsws.com before the meeting.

February Manager’s Update

As we move into February, we have a few important reminders for all residents:

Holiday Decorations

All Christmas and holiday decorations, including lights, should now be removed from the exterior of your home. Thank you for helping keep the community looking neat and consistent.

Reporting Common Area Concerns

Please report all common area issues—such as irrigation, landscaping, lighting, or amenity concerns—through the Homeowner Portal. This ensures items are logged, tracked, and addressed promptly.

Portal

Architectural Review Board (ARB)

The ARB is looking for volunteers to serve on the Board. The ARB meets on the 3rd Thursday of the month at 10:00 AM at the EMT Winter Springs office.

Please submit a letter to office@thehighlandsws.com with a short message explaining why you are interested in serving on the ARB. The Board and management will review all applications and reach out with additional information.

Assessment Reminder – Past Due Accounts

The 2026 Annual Assessment of $424.25 per home was due January 1, 2026. Notices of Late Assessments will soon be sent to owners with outstanding balances.

If you are unable to pay the full amount, payment arrangements may be available. Please contact assessments@thehighlandsws.com or call 352-366-0234, ext. 110 to discuss options.
Please note: any approved payment plan includes a $20 administrative fee.

Owners who elected split payments were required to set this up in advance. Account balances, due dates, and payment history can be viewed at any time through the Owner Portal.

Payment Options

Online:​
Payments may be made through the Owner Portal.

Check, Cashier’s Check, or Money Order:​
Checks, cashier’s checks, or money orders payable to Highlands Homeowners Association, Inc. may be mailed or dropped off.
Please include your property address or account number in the memo line.

Mailing Address:​
​Extreme Management Team​
2113 Ruby Red Blvd, Suite B
Clermont, FL 34714
​Please allow additional time for mail delivery and processing.

In-Person Drop-Off (Payment Only):​
​Extreme Management Team – Winter Springs Office​
1073 Willa Springs Drive, Suite 2001
Winter Springs, FL 32708

Drop-off hours:​
Monday–Thursday, 9:15 AM – 4:30 PM

Staff are available to accept payments and provide receipts only. Account questions or payment arrangements cannot be handled in person and must be addressed by phone or email.

A secure drop box is available outside the office for after-hours convenience.
(The building is open Monday–Friday.)

Thank you for your attention and cooperation.

Spring Community Garage Sale

The Spring Community Garage Sale will be held April 3–5.
Residents who plan to participate are asked to sign up using the link below.

Signing up helps the Association estimate participation for the required permit and allows us to promote the event on social media. You are not obligated to hold a sale if your plans change.

Garage Sale Sign-Up Form

Governing Document Amendments – Owner Consent

The Association continues to seek Owner consent for the proposed amendments to the governing documents. Owners who have not yet submitted a consent are encouraged to review the proposed amendments and consider submitting their consent. Your participation protects the Highlands and helps our community remain strong, stable, and homeowner-led.

🖊️ How to Sign

If you have already submitted your consent—either electronically or on paper—no further action is needed.

Signing electronically is quick and easy, and it saves both you and the HOA time and money.

Click the button below to sign the consent form:

Sign the Consent

• You may consent to one, several, or all six amendments.
• Just initial the amendments you agree to.
• Any amendment left blank will be treated as not consented to.
• If you’ve already submitted a consent and wish to make a change, simply submit a new one — your most recent submission is the one that will be used.

Please consider checking on neighbors who may not be seeing these newsletters or who may not be as familiar with electronic forms. Offering a little help can be very supportive during this process.

📄 Helpful Resources

If you’d like to review the materials before signing, here are the links:

• Interactive Q&A Chat (Instant Answers Anytime):​
This chat is available 24/7 and can walk you through any questions you have about the amendments and explain how they work. It’s extremely knowledgeable and designed to give clear, accurate explanations based on the amendment materials.

Interactive Q&A Chat (Instant Answers Anytime)

• Full text of all proposed amendments (Owner Portal Documents):
​Log into https://portal.hoaemt.com
​Go to Documents on the menu --> Governing Documents --> Proposed Document Changes -->
Document titled "Highlands HOA Amendment Revisions May 2025; v3.pdf"

Full Text of Proposed Amendments

• Existing governing documents (Owner Portal Documents):
​Log into https://portal.hoaemt.com
​Go to Documents on the menu --> Governing Documents

Existing Documents

• Summary of the financial crisis and explanation of each amendment:

Summary

• Video presentations (Owner Portal Dashboard):
​Log into https://portal.hoaemt.com
​Scroll down on the dashboard for the video presentations titled "State of the HOA" and "Proposed Amendment Changes"

Video Presentations

​Sign Now! or Questions?​

🆘 Need Help?

1️⃣ Signing issues or requesting a physical copy​
If you have any trouble signing electronically, or if you prefer a printed or mailed copy, please email:
consent@thehighlandsws.com

2️⃣ Questions about the amendments​
The easiest and fastest way to get your questions answered is through the interactive Q&A chat—it gives immediate, accurate responses anytime you need them.
If you still have questions afterward, the Board is always available at:
directors@thehighlandsws.com

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Thank you for your support and engagement.

Warm regards,
​Highlands Board of Directors

​Sign Now! or Questions?​

Amenity Hours & Access

Pool

🕗 8:30 AM – 5:00 PM

Tennis & Pickleball Courts

🕡 6:30 AM – 10:00 PM​
Court access doors will not allow entry after 10:00 PM. Court lights and restrooms remain available until 11:00 PM.

Parks & Trails (Including Audubon Park)

🌅 Dawn to Dusk

🚧 Trail Closure & Safety Notice

Portions of the community trails are closed by order of the City of Winter Springs due to unsafe conditions. These closures are in place to protect resident safety.

Tampering with, moving, or bypassing barricades or closure signage is a serious violation of a city-ordered closure and places residents at risk. Any individual identified interfering with safety barricades will be referred to the Winter Springs Police Department for enforcement.

Please do not enter closed areas. Trails will remain closed until repairs are completed and the City formally reopens them.

Master Association Notice

This communication applies solely to matters of the master association, Highlands Homeowners Association, Inc. It does not address operations, decisions, or business of any individual sub-association. For questions or concerns related to a sub-association, please contact that sub-association directly.

How To Reach The HOA​

​​Email

• Board of Directors: directors@thehighlandsws.com
• Management: office@thehighlandsws.com
• Account & Assessment Inquiries: assessments@thehighlandsws.com

Call Management: 352-366-0234
Mon-Thur 9a-5p / Fri 9a-12p
Ext 161 for general questions
Ext 110 for account and log in questions
Ext 137 for Spanish

In-person (by appointment only):​
​Owners wishing to meet with Management in person should call to schedule an appointment.

Extreme Management Team – Winter Springs Office
​1073 Willa Springs Drive, Suite 2001
Winter Springs, FL 32708​

Mailing address:​
HIGHLANDS HOMEOWNERS’ ASSOCIATION, INC.
C/O Extreme Management Team
2113 Ruby Red Blvd, Suite B
Clermont, FL 34714